The Challenge

Gleeson Recruitment had undergone significant growth and were in need of some extra space. It was agreed that they would take on an additional floor of their current building, Floor 9.

Floor 9 was required to support up to 90 staff as well as meeting spaces and kitchen facility. Floor 8 was going to be repurposed to support 16 full time staff with multiple types of meeting spaces, kitchen facility and gym. The key requirements were:

• All staff to have full hot-desking facilities, the ability to pick up and move to any desk of their choosing and for their phone and laptop to function without the need of getting IT involved in configuring and setting up;
• Full Wi-fi coverage across both floors to ensure that the team could even function in one of the meeting spaces or even booths on either floors;
• Guest Wi-Fi facility so that customers and suppliers as well as any other types of guests could quickly and easily join a separate wifi so not to cause any security concerns for the Gleeson team;
• To ensure all desks were operational for the team come Monday morning so that there is no downtime for the team (understand the importance of keeping the team working);
• There could be no disruption to the IT infrastructure as it could not affect the day to day operations. Weekend window only;
• In the process of doing the office move Gleeson were keen to upgrade their current server infrastructure;
• As well as the above research and implement a solution that enabled Gleeson to centrally manage and view all their meeting spaces.

The Solution

• We helped work with the Project Management team of Gleeson as well as the external contractors to ensure that:
• All the new infrastructure for Floor 9 was in place and functional for all members of the team on the Monday;
• Full wireless coverage with Guest Wi-Fi configured and secured;
• Integrate new server and migrate all users to the new environment;
• Provide a single identity between the users local systems and Office 365;
• Integrated Joan meeting room scheduler system enabling the team to find and schedule meeting spaces either via an app, their calendar or at the meeting space

Gleeson Say…

“Having worked with us for 4 years, Our IT Services understood that the most important part of the office move for us was ensuring there was minimal downtime for our team. The configuration of our new office space, as well as the adjustment to our current floor was seamless, with Our IT Services taking point from the beginning working with third party suppliers and delivering within the agreed timescales. Our staff came in on the Monday and were able to settle into the new space with no impact on their working day.”